This is walk-through for RosterBot’s Event Page.
The Event Page has all the information you need for your next event including:
- When your event is
- Where your event is (with a map)
- Who else is attending
- What position everyone will be playing
- When your invitations are scheduled to be sent
- When your teammates signed in
- How many full-time players and spares are playing
This page also contains the following features:
- RSVP Toggle – IN or OUT
- Activity Log – When players checked-in & when invites were sent
- Chirp Channel – Team-wide messaging service
- Send Invites – Manually send event invites
- Nudge – One click reminders for unanswered players
- Position Assignments – Drop-down menu for assigning players their positions
- Printable Rosters
- Create New Events
- Past Event & Next Event buttons
- Snack & Drink Assignments
- Player Information
Let’s begin learning how this page works!
Right in the middle of the Event page screen is your IN/OUT toggle. Let your team know if you will be attending this event by selecting IN or OUT.
Managers can also check players IN/OUT via the Roster section at the bottom of the page.
Your Roster Summary is where you can see a full breakdown of how many players you have attending and at which positions.
Displayed on the left side is the amount of players who are IN vs OUT. In this case it’s 5 IN and 0 OUT.
Displayed on the right side is a breakdown of how many Full-Time & Spare players have checked in against how many total players are in each category. So above, 9 of 9 Full-Timers and 1 of 2 Spares are checked in.
Displayed at the bottom is a positional breakdown. This is shown in the same way the Full-Time and Spares are (who’s in / total players for that position).
On the right side of the screen is your Activity Log and Chirp channel.
The Activity Log is where all actions for this event are saved. Actions include: Checking IN or OUT, invitation sent, nudge sent, position assigned, drinks & snacks assigned, in addition to post-game report information.
Every RosterBot team has a Chirp, or team messenger, channel associated with it. This allows all players to chat with one another quickly and easily. All Chirps are saved and can be reviewed at a later time.
Your Chirp channel is located in the same area as your Activity log. They can been combined, or separated by clicking the buttons at the top of the feed.
Beneath the Roster Summary is your team’s full Roster. Each column is sortable by clicking the header.
This section will show you who’s attending, and includes information on each player, like position, jersey number, whether or not they have been invited to the event and much more.
Managers, this is the section you will be controlling your team from. You can check players in or out, assign positions, nudge unanswered players and invite specific players.
Positions are assigned based on the players Primary and Secondary position. If there is space available for that player’s Primary position, RosterBot will set that as their position.
If their Primary is filled, then they will be given the Secondary position.
If both are filled, they will be notified. A manager can override a player's Primary and Secondary position by using the drop-down menu in their row.
You can only change a player’s position after they have checked in for an event.
The Invited column shows which players have had their invitation sent to them. Once a player has been invited, you will see their row goes from the red X to a green ✓.
As you can see above, Derek Jeter has yet to be invited while Babe Ruth and Lou Gehrig have been.
You can specifically invite players by clicking the 'Invite' link under the X.
A Nudge is different than an Invitation in that Nudges are reminders for previously invited players to respond to their RSVP.
Managers can Nudge players individually, or Nudge all unanswered players at once and send a reminder notice to RSVP.
Buttons for editing this event, adding future events or importing your events are available in the drop-down menu labelled ‘Actions’ above your map.
Advanced actions include Nudging all unanswered players, sending an email to checked-in players using Message Attendees, stop allowing players to join or printing your roster.
At the top of the Event page are three buttons which allow you to manoeuvre to either your previous event, your next event, or your event listings page.
If you don’t have any current events setup, you will want to start by clicking the ‘Add Event’ button. This is found in many locations including your Dashboard, your Events page, or any previous Event page.
When creating your event you are required to input:
- Name of the event
- Location of the event
- Time of the event
Why is this required?
The name of the event allows us to tell your teammates what event is upcoming.
The location is required because we need to know the timezone of your event. This way RosterBot can accurately send your invitations and reminders to the team. It’s also important in allowing us to improve RosterBot in the future.
Time of event is needed so your team shows up at the right time!
Please ensure your existing events have an event location and an accurate event time! This will ensure RosterBot sends invitations and reminders correctly.
You can update you location simply by going to your event page and clicking the ‘Add Location’ button in the middle of the screen.